Technology Innovation Institute - Sole Proprietorship L.L.C. (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This privacy policy (“Privacy Policy”) sets out how we may collect, use, share or otherwise process data which identifies you or is associated with you (“personal data”).
The aim of this Privacy Policy is to provide you with information about how we collect and process your personal data as a result of your participation in the SIGIR 2025 Live-RAG Challenge (“Challenge”). This Privacy Policy should be read in conjunction with the Challenge Terms and Conditions.
We may collect your personal data either directly from you or from certain third parties who collect your personal data on our behalf for the purposes of administering the Challenge.
We may collect and process personal data you provide directly to us in the following situations:
The registration process for the Challenge is operated by a third-party platform (“EasyChair”), which collects your personal data as part of your application and provides us with access to it solely for the purposes of evaluating participants’ eligibility and administering the Challenge. Please note that EasyChair is an independent data controller for the data it collects, and its privacy policy governs its own processing activities. When we access any of your personal data, we will ensure that it will be processed exclusively by the Challenge organization team and the program committee members, as listed on Challenge website at https://liverag.tii.ae, and in accordance with this Privacy Policy.
If you share your personal data directly with us, we may process details such as your name, phone number, email address, gender, or any other information provided by you to us. We will not request or otherwise collect or process any sensitive personal data about you. In the interest of protecting your privacy, please refrain from sharing any sensitive personal data with us.
Where personal data is provided by you to EasyChair as part of the sign-up process for the Challenge, EasyChair will share the following information with the Organizer:
Additionally, whenever you visit our website, we may collect information that your browser sends to us (“Log Data”). This Log Data may include information such as your device’s IP address, browser version, website pages you visit, the time and date of your visit, the time spent on those pages, and other statistics.
We may also collect and use aggregated data such as statistical or demographic data (which can be derived from your personal data) for any purpose. However, the aggregated data that could be derived from your personal data will not directly or indirectly reveal your identity.
We may use your personal data for any of the following purposes:
In relation to the Challenge, we may also use your personal data collected by EasyChair for the following purposes:
We will not use your personal data for any purposes beyond those outlined in this Privacy Policy above, unless it is required to do so by law.
We do not share any of your personal data with third parties, except when required to do so by law or as may otherwise be required for our legitimate business purposes. We will always use your personal data in compliance with applicable laws and regulations.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.
In some circumstances we will anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
You have a number of rights in relation to your personal data, including the right to: (i) request access to your personal data; (ii) request correction of the personal data we hold about you; (iii) request the erasure of your personal data in certain circumstances; (iv) request that we restrict the processing of your personal data (in limited circumstance); (v) receive personal data concerning you in a machine-readable format; (vi) object to the processing of your personal data (in limited circumstance), including profiling.
If you wish to exercise any of the rights set out above or if you have any questions related to your rights, please contact us at hello@tii.ae.
To make our website work properly, we sometimes place small data files called cookies on the devices that you use to access our website. The cookies enable the website to track your actions and preferences (such as login, language, font size and other display preferences). Our website uses “persistent cookies” to improve our website, to personalize your experience as well as help you navigate our website.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and we are not responsible or liable for their privacy statements or websites. When you leave our website, we encourage you to read the privacy policy of every website you visit.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. Such individuals will only process your personal data on our instructions, and we will ensure that they are subject to a strict duty of confidentiality.
We may update this Privacy Policy from time to time. We will notify you of any substantial changes we make to our Privacy Policy in the future. By continuing to use our services you acknowledge and agree to those changes.
If you have any questions about how we handle your personal data, feel free to contact us hello@tii.ae.
